Despatch Advice Integration

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Despatch Advice Integration

EDI Application making Despatch Advice Process Faster and Easier

Despatch advice is also known as DESADV which is a special type of document that is exchanged in the duration of procurement and distribution processes. A purchaser utilizes a request message to place a request at a provider. The provider sends a request affirmation message to support the request and also send a Despatch advice EDI for invoices to the purchaser before transportation the real commodities. This will inform the buyer about the nature of the goods, the quantity and the time of delivery, allowing to prepare inbound logistics. The goods will then be despatched. The purchaser may alternatively recognize the receipt of products with a receipt affirmation message. The last advance is the submission of a receipt message.

A receipt affirmation message is received by the purchase and after this invoice message is submitted. Before issuing the invoice, perform some checks as they will help you in making adjustments if there exist any kind of differences concerning the initial purchase order. This procedure will ensure that your final payment or billing documents are correct, whether you are sending or receiving the commodities.

Different types of Despatch Messages

Different EDI standards may be used for the exchange of electronic exchange of despatch information, depending on the industry. The EDIFACT EANCOM format is chiefly utilized in the merchandising business.

Thereby, the two most widely used document types are:


VDA standards has proved their importance in the automotive industry. The two VDA despatch advice standards are VDA 4913 and VDA 4987.

Integration of EDI solution with Despatch Advices

From saving countless amounts of money to improving accuracy, there are several other reasons that companies continue to use EDI within their enterprise.

If you are a supplier –
a) As indicated by the quantity of request, you need to set up a despatch counsel in your ERP.
b) EDI arrangement accepts the information from despatch guidance and consequently sends it to its goal.
c) The customer will check your despatch guidance and afterward contrast it and the first request. This procedure is generally totally programmed, as all the business archives produced by EDI are followed.
d) Notifications are received by the providers which will show that the checks are right. Such things will accelerate the conveyance and emptying process, since your client knows ahead of time the products they are going to get. This will diminish the preparing time for your requests on appearance and you can concentrate on significant undertakings.
If you are receiving goods –
a) When the products are prepared for transportation, the provider will give a despatch exhortation. You get this notice, which is naturally incorporated into your administration framework or ERP.
b) This despatch counsel is followed with the underlying purchase request. Thus, you identify distinctions before getting the wares.
c) You send a despatch guidance affirmation to your provider if everything is right.
d) Your stores or merchandise center focuses about the appearance of new items ahead of time, empowering them to prepare and accomplish more prominent productivity in their stacking and capacity forms.
e) If the electronic despatch counsel is joined by a code to distinguish strategic units, it is simpler to check them at their goal basically by perusing the bundle naming with QR codes.

Some Common EDI Application Advice

– EDI 846 inventory inquiry advice

– EDI 945 warehouse shipping advice

– EDI 820 remittance advice

– EDI 824 application advice

Whether you are retailer or the supplier, if you have any further questions regarding Despatch Advice Integration, please do contact us.